Constitution

Name

The name of the Association shall be the Australian Catholic Primary Principals’ Association here in after referred to as ACPPA.

Patron

The Patron of the Association shall be the chairman of the Bishops Commission of Catholic Education of Australia.

Aims

The objectives of the ACPPA shall be:

  • To promote the overall aims of Catholic education in all dioceses of Australia.
  • To advocate for and work actively for the continuous improvement of Catholic education, particularly primary education.
  • To promote the personal and professional development of Principals in Catholic Primary Schools particularly within the Catholic dimension.
  • To promote an understanding of the role and significance of the Principals in Catholic education:
  • To provide a forum for the exchange of ideas which promote the Catholic education and welfare of our students.
  1. among Principals themselves; and
  2. among relevant ecclesiastical, educational, governmental, parent and other groups whose activities impinge on the role of the Principal.
  • To provide a forum for the exchange of ideas which promote the Catholic education and welfare of our students.
  • To facilitate communication between Principals’ Associations across Australia.
  • To provide the means by which Principals, through their local Associations may confer, consult, negotiate or liaise with all or any bodies or individuals which impinge upon the effective operations of Catholic Primary Schools throughout Australia.
  • To provide a forum for the implementation of policies as determined at any ACPPA Annual General Meeting or Conference.

Membership

  • Associations of Catholic Primary School Principals in Australian States and Territories whose aims are in accordance with the aims of ACPPA are considered to have membership of ACPPA.
  • ACPPA acknowledges one representative association from each State or Territory.
  • Any change of membership or additional Association State Membership shall be determined at the state/ Association level in accordance with their own respective constitution.
  • Once change is determined at the local level application is lodged with the ACPPA Secretariat in time for the application to be circulated to all abovementioned member Associations at least two months prior to the Annual General Meeting at which the application is to be considered.
  • Applications for membership shall be considered by delegates at the Annual General Meeting. Membership shall be granted by a simple majority vote of those delegates present and voting.
  • Membership shall become effective as from the Annual General Meeting and conference at which the Association was admitted to membership.

Associate Membership

  • Associations of Principals in Catholic Primary Schools outside of Australia which fulfil the conditions of membership may apply for Associate Membership of ACPPA.
  • Associate members shall be entitled to representations without voting rights at any Conference or Annual General Meeting of ACPPA.
  • Applications for Associate Membership will be considered in the same way as those applications covered by clauses 4.3 to 4.6.

Office Bearers

  • The Secretariat (office bearers) of ACPPA will be: The Catholic APPA Secretariat member be made an ex-officio member of the ACPPA Secretariat.
  1. President
  2. Vice President
  3. Treasurer
  • The Catholic APPA Secretariat member be made an ex-officio member of the ACPPA Secretariat.
  • The work of the President and Secretariat will be supported by an Executive Assistant, who is appointed by the President.
  • Between Annual General Meetings the Executive shall conduct the affairs of ACPPA.
  • The Executive 
  1. The Executive will be composed of up to two nominated members from each State or Territory Catholic Principals’ Association.
  2. One nominee of each State/Territory will be identified by their State/Territory as their APPA NEC representative.
  3. All appointments will ideally take effect in February each year.
  4. The term of the appointment to be for 2 years, with the right of reappointment.
  5. When a new president is elected, that person’s State or Territory Association is to nominate another delegate from their association to represent them.
  6. A Vice President and Treasurer will be elected from the membership of the ACPPA Executive, to join with the President to form a Secretariat that will carry out the day to day duties given to it by the Executive.
  • The Executive shall have power to delegate such matters deemed appropriate to individuals or Member Associations for appropriate action.
  • The Executive elects the President and Vice President of ACPPA at the Executive meeting held prior to the AGM of the Association. The Vice President is to be a member of a State or Territory Association different from the one to which the President belongs.
  • The President and Vice President are elected for a term (two years) and for a maximum of two terms in each role.
  • The President of the ACPPA maintains regular communication with the Executive by using available technology. Costs of communication shall be the responsibility of ACPPA within budget limits.
  • The Executive may establish standing committees, adhoc committees or working parties to address matters currently affecting Catholic Primary Principals in Australia.

Annual Conference

  • The Annual Conference for ACPPA members will be under the auspices of the Annual APPA Conference.
  • The Executive of the ACPPA will have input into the Annual APPA Conference planning, in order to meet the needs of the ACPPA membership. This input to be made through the Executive member of the State or Territory in which the conference is to be held.
  • Input into the annual conference must include managing arrangements associated with a Conference Mass and a ACPPA Members function.

Annual General Meeting

  • The Annual General Meeting of ACPPA shall be held in conjunction with the Annual APPA Conference. At the Annual General Meeting all members of the Association have the right to speak but only delegates have the right to vote.
  • The agenda of the Annual General Meeting shall, amongst other matters, include: Quorum: At the Annual General meeting a quorum shall consist of 20 delegates who must be drawn from at least four different State/Territory Associations. Failure to achieve a quorum in two consecutive years will lead to Section 15: ‘Winding Up of the Association’ coming into effect. In the year following the first failure to achieve a quorum the existing office bearers will continue in their roles.
  1. Opening Prayer/Reflection
  2. President’s Report
  3. Treasurer’s Report
  4. An audited Statement of Accounts for the previous year
  5. Matters raised in Notices of Motion of which due notice has been given to all members Associations at least two months prior to the Annual General Meeting.
  6. Announcement of President and Vice President biennially.
  • Quorum: At the Annual General Meeting, a quorum shall consist of 20 delegates who must be drawn from at least four different State/Territory Associations. Failure to achieve a quorum in two consecutive years will lead to Section 15: ‘Winding Up of the Association’ coming into effect. In the year following the first failure to achieve a quorum, the existing office bearers will continue in their roles.
  • Topics for discussion at Annual General Meeting should reflect the major issues currently confronting Catholic Primary Principals in Australia.
  • Each Annual General Meeting may nominate topics for discussion at the following Annual General Meeting.
  • All subjects must be in the hands of Member Associations at least two months prior to the Annual General Meeting at which they will be discussed.
  • Time shall be provided within the structure of each Annual General Meeting for discussion of topics not listed on the agenda.

Delegates – Annual General Meeting

  • Each State or Territory shall be entitled to send a maximum of five voting delegates to the Annual General Meeting and Conference.
  • Names of delegates should be lodged with the Executive prior to the commencement of the Annual General Meeting.

Observers – Annual General Meeting

  • Each Member Association or Associate Member Association shall be entitled to send observers, to a numerical limit determined by the Conference Committee of the host State or Territory.

Voting – Annual General Meeting

  • Each State or Territory, through a single Association representing that State or Territory, shall be entitled to a maximum of five votes either by direct delegation or proxy votes on any matter put to the vote by the chair.
  • The Chairman shall have no vote other than his/her entitlement as State or Territory delegate.

Finance

  • The ACPPA shall be funded by the Member Associations on a per capita basis. This levy on Member Associations shall be determined only at the Annual General Meeting.
  • The Annual Budget of the Association shall include amongst other items:The budget is prepared by the Secretariat in consultation with the Executive.
  1. An allocation of funds to support the printing and circulation of the TOPICS magazine to member associations.
  2. An allocation of funds to assist the host State/Territory with organisational costs associated with the Annual APPA Conference.
  3. An allocation of funds to support the effective operation of the Executive.
  4. Where the National President of ACPPA, the TOPICS Editor and Sponsorship and Marketing Officer are not state delegates, the cost of travel, accommodation and registrations associated with their work for the ACPPA.
  5. An allocation for face to face meetings of the ACPPA.
  • The budget is prepared by the Secretariat in consultation with the Executive.
  • Each Member Association shall be responsible for the travel, accommodation and registration of the delegate from that Association to the ACPPA Annual General Meeting.

Communication

  • A Journal, called TOPICS, will be published at least 4 times per year and shall be the Associations official publication.
  • Following each Annual General Meeting and Conference the Secretariat shall forward to Member Associations the Minutes of the Annual General Meeting, and the resolutions agreed to at the Conference.
  • The Secretariat is responsible for the distribution of documents to the Executive for distribution to their State members.
  • The appropriate recording and filing of all documents relevant to the Association shall be the responsibility of the Secretariat.
  • Executive members are to meet on a minimum of 4 times per year as determined by the Secretariat.

Alterations to the Constitution

  • Alteration to this Constitution may be made only at the Annual General Meeting of ACPPA. Motions for proposed alterations may come from Member Associations only. Such motions are to be forwarded to the President at least three calendar months prior to the Annual General Meeting. The President, or delegate, is to forward copies of all such motions to Member Associations at least two calendar months prior to the Annual General Meeting. A two thirds majority of those present and voting shall be necessary to carry an amendment to this Constitution. Amendments made to the Constitution shall be operative at the Annual General Meeting at which they are carried.

Winding up of Association

  • In the event of the winding up of the Association all surplus funds, after the payment of outstanding creditors, shall be placed in the care of the Chairman of the Bishops Conference of Australia and held in trust for a period of at least five years. At the end of this period the funds will be allocated to any officially constituted group which, in the view of the Chairman of the Bishops Conference of Australia, represents Australian Catholic Primary Principals. If no such group exists the funds may be distributed as the Chairman of the Bishops Conference of Australia sees fit.
  • The Association will be wound up when:
  1.  A two thirds majority of delegates at a properly constituted AGM vote to do so in accordance with Section 14: ‘Alteration to the Constitutions’.

Appointment to National Executive

February of Odd Years

  • South Australia
  • Tasmania
  • New South Wales
  • Australian Capital Territory

February of Even Years

  • Western Australia
  • Northern Territory
  • Victoria
  • Queensland